OLISS Vessel Common Operation Manual

Foreword

In order to better serveocean-goingvessels,Ocean Link Techhas customized this operation document. The document lists some common operations on theship-side, but it does not cover all the content of the "OLISS" software. This operation document will be continuously updated with the upgrade of the "OLISS" software. If you find any inappropriateness during the reference process, please promptly request the latest version fromOcean Link Tech. This operation document is for internal use only by "OLISS" customers and is strictly prohibited from being passed on externally. Below are other channels where you can get help. Please contactOcean Link Techproject service team immediately for any questions.

"OLISS" has several channels to get help:

1、Log in to theOLISSWeb side, click on the question mark icon in the top right corner of the interface (Step 1). All the operational documents and videos related to this interface will be listed. Click on them to view the specific operations (Step 2). Alternatively, click "All Help" below to enter theOLISSHelp System (Step 3). Users can click to view related operational documents or videos by module function (Step 4). They can also enter keywords to search for Q&A (Step 5). After finding the corresponding document, users can scroll down to the bottom of the document and download the PDF version to their computers, so that they can view it even without an internet connection (Step 6).

2、 After logging in toOLISSApp, the default interface is theWorkbench(Step 1). Click on the "Help" button in the top right corner of the homepage (Step 2) to enterOLISSHelp System. By default, you will enter the "Knowledge" interface (Step 3). Click to switch to the "Home" page (Step 4), and enter keywords in the search box at the top to conduct a Q&A search (Step 5).

3、Ocean Link Techhas established an exclusive service group for you, which includes sales consultants and project managers. If you have any questions, you can ask them in the group, and we will promptly provide answers and feedback.

一、 Login and Access of OLISS

1.Login and Access of OLISS on the Web Terminal

Open a web browser (Please use a browser other than Internet Explorer, and avoid using the compatibility mode of other browsers. You can use browsers such as 360, Sogou, QQ Browser, Firefox, Google Chrome, etc. Microsoft announced in June 2022 that it will completely stop supporting Internet Explorer.)

Enter theOLISSlogin URL "https://shipping.oceanlinktech.cn" in your web browser (Step 1), and then input your account and password to log in (Steps 2-3). You can bookmark the URL for easier access to the login interface next time (Step 4). If you forget your password, you can click on "Forgot Password?" and follow the instructions to reset your password using your phone number (Step 5).

2、 Login and Access of OLISS on the APP Terminal

⑴ Web Terminal Scanning and Downloading:

Scan the QR code on the OLISS Web login interface to download the app, as shown by the mobile QR code in the previous image.

⑵ Searching and Downloading from Mobile App Markets

For Android Phones (i.e., non-iOS phones such as Huawei, Xiaomi, etc.):
Search for "OLISS" in various Android app markets, download and install it, open the app, and enter your account and password to complete the login (account and password are assigned by shore-based administrators). Available app stores include Tencent App Store, Huawei, Xiaomi, 360 Mobile Assistant, Wandoujia, VIVO, OPPO, and Meizu.

For iPhones:
Search for "OLISS" in the App Store, download and install it, open the app, and enter your account and password to complete the login (account and password are assigned by shore-based personnel).

二、Change/Reset Password

1、 Change Password on Web

Log in to the OLISS Web terminal, and you can reset your password by clicking on your account name or avatar in the top right corner of the page.

2、Modifying Password on the App

After logging in to the OLISS App, follow steps 1-3 to change your password.

3、 Resetting Password on the Web Terminal

You can retrieve your password for "OLISS" using the registered phone number. Please refer to steps 1-3 in the diagram below for specific instructions.

4、 Resetting Password on the App

You can retrieve your password for "OLISS" using the registered phone number. Please refer to steps 1-6 in the diagram below for specific instructions.

三、The function of the workbench

The default page displayed after logging in to both the Web and App terminals of "OLISS" is the "Workbench" page. The main functions of the workbench page include centralized task processing (including execution, approval, and acceptance); alert reminders for certificates, maintenance, and operation records; cost statistics, items statistics, and operation logs.

1、 Workbench on the Web Terminal

After logging in to "OLISS" on the Web terminal, the default interface is the Workbench. Please refer to the diagram below for the specific function distribution.

2、 Workbench on the App Terminal

After logging in to "OLISS" on the App terminal, the default interface is the Workbench. Please refer to the diagram below for the specific distribution of functions.

四、Personalized Menu/Key Focus Settings

1、Personalized Menu Settings

Note: Upon re-login after exiting the system, the interface menu will default to the one that was displayed when the user last exited.

2、Warning Popups Setting

Log in to the OLISS web side , and you will default to enter the workbench. Click "Key Focus Settings", and the specific operations are as shown in the figure below.

五、Viewing and Responding to Notice

1、 Web Terminal Notice

After logging in to OLISS on the Web, go to the "Notice Management" interface. For specific operations, please refer to steps 1-4 in the following diagram.

2、 App Notice

After logging intoOLISSon the App, you can find the Notice Management section at the bottom of the homepage. Follow steps 1-4 as needed to operate.

六、Renewal of Vessel Cert.

1、Addition, Modification, and Deletion of Vessel Cert. on the Web Platform

登录互海通Web端，依次点击进入“船舶管理→证书管理→船舶证书”，点击具体船舶，可进行船舶证书的编辑、删除操作，点击“新增”，进入新增界面：填写证书名称、选择到期日期，可根据需要设置关联检验项、填写证书编号、负责部门等信息，以及是否上传附件后，点击“确定”。

Log in to the OLISS Web terminal, click in sequence to enter "Vessel Management → Certificate Management → Vessel Certificates", click on a specific vessel to edit or delete vessel certificates, click "Add" to enter the new addition interface: fill in the certificate name, select the expiration date, set associated inspection items as needed, fill in information such as the certificate number and responsible department, and after deciding whether to upload attachments, click "Confirm".

2、 Renewal of Expired or Soon-to-be-Expired Certificates on the Web Platform

After logging in to the OLISS Web client, users will enter the workbench by default. Click on "Vessel Certificate / Vessel Certificate - No Attachment" in "Pending Tasks" to enter the Vessel Certificate No Attachment interface. After selecting specific ship certificate information, users can perform operations such as editing, deleting, and inspecting.

3、 Add, Modify, and Delete Vessel Cert. on the App

4、 Renewal of Expired or Soon-to-be-Expired Certificates on the App

七、Addition and Modification of Equipment

1、Addition and Modification of Equipment on the Web terminal

After logging in to the OLISS Web client, users should click sequentially to enter the "Vessel Management → Equipment List" interface, select a vessel, click on the search box in the upper right corner with the mouse to view equipment by scope, click "Add" to jump to the Equipment List interface, click "+" to enter the Equipment Addition interface, complete the relevant information for adding equipment, and then click "OK" to complete the addition of equipment. Click "Edit" at the rear right of a specific equipment to enter the Equipment Modification interface, modify the relevant information of the equipment according to actual needs, and finally click "Confirm" to complete the modification.

2、 Modification of Equipment on the App

八、 Disembark Request, Crew Transfer

1、Addition of web terminaldisembark request

①Single addition

Users log in to the OLISS Web terminal, click in sequence to enter the "Crew Management → Departure Application" interface, clicks "Add" to pop up a new window, selects the ship and position, then clicks "Confirm" to enter the new departure application interface: fill in the crew member's name, reason for departure, select the planned start and end dates of disembarkation, check whether it is a normal departure, fill in the estimated date of the next embarkation as needed, check whether willing to return to the ship, upload attachments, and finally click "Submit".

②Batch Addition

Users log in to the OLISS Web terminal, click in sequence to enter the "Crew Management → Departure Request" interface, click "Batch Addition" to pop up the new addition pop-up window, select the vessel, click "Confirm", and enter the new departure application interface: click "Select a Crew", pop up the middle pop-up window, check the crew members who need to depart, and then click "Confirm".

2、Adding aDisembark Requeston the App

%1.Execution of Crew Transfer

九、Maintenance Plan Management

1、Add an annual maintenance plan on the web side

Users log in to the OLISS web side and click "Maintenance→Maintenance Plan Management" in order to enter the maintenance plan management interface, click "Add", select vessel and department, and click "Confirm" to enter the select maintenance plan interface.In the interface, click "Next Step” into the update maintenance plan interface.Click "Add" to enter the select eqpt. interface, filter devices by condition and click the"+"icon to the right of the target device. In add maintenance item interface, complete the relevant information (with * required), and click "Confirm". Then return to the update maintenance plan interface , the update type is "Add", finally click "Submit".

Next Step:

After adding maintenance items, you can check the approval status of the added maintenance items in the "Maintenance Plan Management" interface through the filter bar, as shown in the figure below:

2、Modify/invalidate an annual maintenance plan on the web side

Users log in to the OLISS web side and click"Maintenance→Maintenance Plan Management" in order to enter the maintenance plan management interface.Click "Add", then select vessel ,department and click "Confirm".You can enter key information to find the target maintenance item, tick in the box on the right side(single or multiple maintenance items can be selected), and then click "Next Step”.The maintenance item selected will appear in update maintenance plan interface.You can view, edit,invalidate these items.

Note:

①After editing a maintenance item, the update type will change to "Update" , if it is not modified, it will remain in "Normal" status;

②Click "Invalid" and fill in the failure reason.The page will prompt that the invalidation is successful and the Update Type will change to "lnvalid".

After the "Edit" and "lnvalid" operations are completed, you need to click "Submit' at the bottom of right and select the approval process, the maintenance item will be approved by the shore based personnel. After the approval the maintenance item will be modified/invalidated successfully.

Next Step：

After the update/invalid of a maintenance item is submitted for approval, in “Maintenance→Maintenance Plan Management” interface, you can query the maintenance item approval status by filtering, as shown below：

Note:

The maintenance item will generate tasks according to the modified settings. It only affects future maintenance tasks, and has no effect on previously generated maintenance tasks!

十、Monthly Maintenance Plan

1、Execute maintenance tasks online on the web side

After the maintenance task is generated (in the monthly maintenance plan interface), the "maintenance order" task will appear on the personnel workbench with execution authority.

After logging into the OLISS Web client, users will see the default workbench interface. On this interface, click "Maintenance Order" in the pending tasks at the top to enter the interface of maintenance orders to be executed. On this interface, click "Execute" on the right side of the specific documentation as needed, fill in the "Completion Status", modify the completion date as needed, add associated item consumption, and indicate whether to upload attachments, then click "Submit" in the lower right corner.

2、Apply for delay request of maintenance tasks on the web side

When the ship has a poor network, or the lack of maintenance required items such as spare parts, materials and other special circumstances, it will lead to the delay of maintenance tasks. Based on the above situation, OLISS has launched the delay request function to better meet the actual operation needs of the ship side.

Users can log in to the OLISS web side, they will default to enter the workbench interface. Click on the maintenance order under "Pending Tasks" (blue indicates approaching expiration, red indicates overdue), enter the interface of the maintenance order to be executed, find the target maintenance item according to the filtering conditions, click on "Deferral Application" on the right side of the target documentation, and enter the interface for creating a new deferred maintenance application: select the deferred maintenance date (note that the "Deferred Maintenance Date" cannot be later than the next maintenance date), fill in the reason for deferred maintenance, which can be directly selected from quick phrases (quick phrases can be edited), upload attachments according to the actual situation, and finally click "Submit".

Next Step:

After the delay request is submitted, the documents will be transferred to the approval staff workbench according to the maintenance approval process set up by the company.

3、Switch the tree view of the monthly maintenance on the web side

Users log in to the OLISS web side and click "Maintenance→Monthly Maintenance" in order to enter the monthly maintenance interface, the current interface is "List View", click the arrow on the right and select "Tree View". In the tree view, users can click to switch between displaying maintenance tasks by responsible person or equipment and click on the specific responsible person/equipment to display the maintenance tasks.

4、Execution of Maintenance Tasks on the App Client

After logging in to theOLISSApp, the user enters the homepage and clicks "Execute Maintenance Order". Please refer to the steps 1-5 in the following figure for details.

5、Quickly view overdue projects and delay request projects on the web side

(1)、Overview of Overdue Projects

Users log in to the OLISS web side and click "Maintenance→Monthly Maintenance" in order the enter the monthly maintenance interface, click "More" and select "Overview of Overdue Projects" sequentially to enter the Overview of Overdue Projects interface. This interface displays all overdue and unfinished maintenance tasks, as well as overdue tasks that have been returned, within the user's ship permissions.

Requests for delay are marked in red. By hovering the mouse over the detailed identifier, users can click to view the details of the delay request.

（2）、Overview of Delay Request Projects

Users log in to the OLISS web side and click "Maintenance→Monthly Maintenance" in order the enter the monthly maintenance interface, click "More" and select "Overview of Delay Request Projects" sequentially to enter the Overview of Delay Request Projects interface. This interface displays all the delay request projects within the user's ship-specific permission scope.

十一、Irregular Maintenance Tasks

1、Add irregular maintenance tasks on the web side

Users log in to the OLISS web side and click "Maintenance→Monthly Maintenance" in order to enter the monthly maintenance interface, click "Add Irregular", select the vessel name and the responsible department, select "Add Plan" or "Batch Execute" as needed, and click "Confirm".

Note: "Add Plan"is suitable for making an irregular maintenance plan in advance and subsequent execution;"Batch Execute"is suitable for executing roles directly executing and submitting irregular maintenance tasks.

1.Add plan

For adding irregular maintenance project plan, add from the existing maintenance plan, or temporary added maintenance items.

（1）Add from the existing maintenance plan

In the add irregular maintenance items interface, select the planned maintenance date for the item to be added and click "Next", planned maintenance date can be modified or deleted, after adding, click "Confirm".The irregular maintenance item can be displayed in the monthly maintenance list.

（2）Temporary added maintenance items

In the add irregular maintenance items interface, click "Temporary Added New Maintenance Items" into the select equipment interface. In this interface, target devices can be find through the filter bar, click the"+"after the target device. In the add maintenance item interface, complete the add maintenance item information (with * required), click "Confirm". The temporary addition of maintenance items can be displayed in the monthly maintenance list.

2.Batch execute

In the execute irregular maintenance items interface, fill in the finish date, completion status, and upload attachments, add associated consumption as needed, click "Next", finish date, completion status, attachment can be modified or deleted. After adding. click "Confirm". The executed irregular maintenance items can be displayed in the monthly maintenance list.

2. Addition of Irregular Maintenance Tasks on the App

After logging in to theOLISSAPP, users can follow the steps below in the "Management→Maintenance Management→Maintenance Management" interface：

十二、Offline Maintenance

1、 Perform offline maintenance on the web side

(1)、 Perform the tasks by clicking on "Offline Maintenance"

Users log in to the OLISS web side and click "Maintenance→Monthly Maintenance" in order to enter the monthly maintenance interface. Users can find target maintenance tasks quickly by filter conditions.Click "Offline Maintenance" and select "Generate and Export Maintenance Tasks" to export the maintenance tasks form. Fill in the values of actual finish date and completion status column in the exported form, paying attention to the actual finish date format is consistent with the planned maintenance date. When the ship's network is restored, click "Offline Maintenance" and select "lmport and Update Maintenance Tasks", name the maintenance photos as required and compress them together with the maintenance form, finally import the compressed packet.

Next Step:

After the offline maintenance task is uploaded to the system, the maintenance task status can be checked on the monthly maintenance interface, as shown in the figure below:

（2）、Download the ship-side to perform tasks

For download and specific operation, please check the "Mutual Haitong Terminal Operation Manual". For details, please click the link to see:Mutual Terminal Operation Instructions (document)

2、 Offline Maintenance Operations

Log in to the homepage of theOLISSShip Terminal and navigate to the "Data Synchronization - Data Download" interface. Click on "Import Data" to import the exported basic ship data into theOLISSship terminal. After successful import, click "Click to Download". Follow the steps below to operate:

Note:

After downloading the data, you can bind your account as needed. Follow-up downloads and uploads do not need to re-enter the account number, password, thereby improving operational efficiency.

Performing offline operations in"Maintenance Management", please refer to the following steps:

So far, the offline maintenance task downloading →Execute→Data Uploadand other operations, the introduction is completed !

3、 Offline Operation on the App

The user switches to the "Management" page, clicks on "Maintenance Management" to open the list of maintenance items (Step 1), then clicks on "Offline Data" in the top right corner (Step 2). Within the popped-up offline maintenance data, the user clicks on "Download Data"in the top right corner (Step 3) to download maintenance tasks in advance while connected to the internet.

In the popped-up "Download Offline Data" interface, the user can select thevessel,department, anddateto download all the data to their mobile phone. (If the selected time period is long, the download time will be slightly longer, please wait patiently). After clicking on it, select "Offline Data" in the top right corner, and the offline maintenance data will automatically be synchronized to the server.

十三、Equipment Running Hour

1、set the equipment running hour on the web side

Users can log in to the OLISS web side and operate in the interface of "Workbench→Waiting Task→Eqpt. Running Hour" according to the following steps 1-5:

Note:The more frequent the equipment running time reading, the more accurate the next maintenance date calculated by the system.

2、Setting of Equipment Running Hour on the App Client

十四、Repair Management

1、Addition of Repair Application on the Web terminal

After logging in to OLISS on the Web terminal, proceed to the "Repair Management → Repair Application" interface (Step 1) and follow the steps outlined in the diagram below (Steps 2-5). Users can view the document circulation status on the "Repair Application" interface.

2、Offline Repair Application Operations

Log in to the homepage of OLMS, navigate to the "Data Synchronization - Data Download" interface, and click on "Import Data" to import the exported basic ship data into the OLMS. Once the import is successful, click on "Click to Download". You can follow the steps below to perform the operation:

Note: You can bind an account according to your needs, so that subsequent downloads and uploads will not require you to re-enter your account and password, thereby improving operational efficiency.

Repair Management - Performing Offline Operations, Follow These Steps:

Additionally, a supplementary note: If, during the data download process, the repair application history is also downloaded, when a new repair application is being added, if the equipment in question has had previous repair records, the user can click the right arrow next to " Select Eqpt." to display an overview of the last repair application on the interface. By clicking "More," the user can access previous maintenance history information, as shown in the following figure:

To create a repair summary application, you can follow these steps: (On the homepage of OLISS's ship-side, click "Repair Management").

Note: After clicking "Export to Upload," the file exported by the system will be in a compressed package format. Users only need to save the compressed package without unzipping it. When importing for upload, simply select the compressed package for import.

For uploading repair data, please follow the steps below:

At this point, the operations for repair application, repair summary application and repair data upload have been fully introduced!

3、 Adding a Repair Application on the App

After logging in to the OLISS App, you can follow the steps below to operate in the "Management → Repair Management → Repair Appl." interface. (You can add multiple repair item details in Step 6.)

4、Execution of self repair items on the web terminal

After logging in to OLISS on the Web, you can follow the steps below to handle tasks in the "Workbench → Workflow Task → Self Repair - Execute" section.

5、 Execution of Self Repair Items on the App

After logging in to OLISS on the App, navigate to the "Workflow Task → Execute → Self Repair To be Executed" interface and follow steps 1-5 to proceed.

十五、Purchase Application Operation

1、Web Side Purchase Application

Log in to the website ofOLISS, you can follow the steps below to operate on the "Purchasing Management→Purchase Application" interface（This article takes spare parts as an example to show the operation）.

Click on the "Unsubmitted" purchase order, and the interface will directly jump to thepurchase application editinterface (as shown in the following figure)

Purchase application forms rejected by approval will be prompted at the bottom of the purchase application interface. You can choose to "Resubmit" or "Delete" the request:

There are two types of sources forspare parts:Store ListandCompany Database(see Step 7).

(1)Store List:According to the existing spare parts on the ship after sorting out the composition.

(2)Company Database: It is established by the company based on theequipment list,procurement records, and other means specific to this ship, with a broader scope than "Store List".

There are three types of sources formarine stores:Store List,Company Database, andStandard Database.

(1)Store List: According to the existing inventory materials on the ship after sorting out the composition.

(2)Company Database: It comprises the company's frequently used items and related naming conventions, with a broader scope than "Store List".

(3)Standard Database: IMPA Version 7 code

To access the "Add Purchase Item" page (this document usesspare partsas an example), you can follow the steps below. When there are a large number ofpurchase items, you can batch-annotate the information for a faster process.

If the procurement method selected is "Vessel Purchase" (Step 4, Procurement Method -Vessel Purchase), after the approval of thepurchase application, the system will automatically trigger thevessel purchaseprocess. You can follow the steps 12-15 below to proceed.

After thevessel purchaseis completed, the ship can click on the document at any time to view theshore-based approvalandprocurement progress.

2、Purchase Application on App Client

After logging in to the app client, users can click to switch to the "Management" page and follow the steps 1-9 below to perform operations:

3、How to add spare parts or marine stores if they cannot be found during purchase application on the Web?

On theAdd Purchase Iteminterface, you can follow the steps 1-4 below to operate:

4、 How to add spare parts or marine stores if they cannot be found during purchase application on the App?

In the interface ofadding purchase items, usersadd purchase itemsindependently according to the following figure operation. (takingspare partsas an example, steps 1-3).

Note:

The data added here is temporary. Once approved by the shore-based leader, this data will become official and enter the basic database. In the future, when the ship side makes purchase application, this data will appear (note that after the marine stores is approved, only the requesting ship can see and use it).

In order to standardize inventory and procurement, Ocean Link Tech recommends that the ship side try to find the spare parts inventory (provided by the manufacturer) for each equipment and send it to the Ocean Link Tech project team for maintenance.

5、Offline Purchase Operations

It includespurchase item application,and thepurchase summary order(takingspare partsas an example for operation demonstration)

Purchase item application, please follow the steps below (on the homepage ofOLMS, click "Purchase Management")

Note:

After clicking "Export and Report", the file exported by the system will be in the form of a compressed package. Users only need to save the compressed package without decompressing it. When importing the report, simply select the compressed package for import.

Purchase summary order, please follow the steps below:

Note:

After clicking "Export to Upload", the file exported by the system will be in the form of a compressed package. Users only need to save the compressed package without decompressing it. When importing for upload, simply select the compressed package for import.

Uploadingpurchase application data, please refer to the following operation steps:

So far, the introduction of the operations such asPurchase item application→Purchase summary order→Data uploadhas been completed!

十六、Vessel Service

1、 Submission of Service Requests on the Web Terminal

After logging in to the OLISS Web terminal, you can follow steps 1-4 below to operate in the "Vessel Service → Service Application" interface:

2、Submission of service application on the offline terminal

Log in to the homepage of the OLISS Ship-side, navigate to the "Data Synchronization - Data Download" interface, and click on "Import Data" to import the exported basic ship data into OLISS Ship-side. After successful import, click on "Click to Download". You can follow the steps below to operate:

Note:
After downloading the data, you can bind your account as needed. This will eliminate the need to re-enter your account and password for subsequent downloads and uploads, thereby improving operational efficiency.

Vessel Service Application: Follow the steps below (on the homepage of the OLISS Ship-side, click on 'Vessel Service'):

To create a service summary application, please follow the steps below: (On the homepage of the OLISS ship-side, click on "Vessel Service").

Note: After clicking "Export to Upload," the system will export the file in a compressed package format. Users only need to save the compressed package without decompressing it, and can directly select the compressed package for import during the import and upload process.

For uploading service data, please follow the steps below

3、 Execution of service orders on the web terminal

After logging in to the OLISS Web terminal, you can follow steps 1-3 below on the workbench interface to perform operations:

十七、 Labor Reimbursement, Expenses Reimbursement, Payment Order and Petty Cash

1、Adding a new labor reimbursement

After logging in to the OLISS Web, users should click in sequence to enter the "Expense Management → Labor Reimbursement" interface, click "Add" to pop up the middle dialog box, select the vessel name and fee type, then click "Confirm" to enter the editing interface: select the name and currency, fill in remarks as needed, add inspection items and self-repair items, and finally click "Submit".

2、Adding a new expense reimbursement

Before adding a new expense reimbursement, you need to configure the expense types, as shown in the following diagram:

3、 Addition of Payment Order

Similar to expenses reimbursement, the first step is to configure the expense types. After that, add a payment order (with the payee as a supplier for example). The specifics are shown in the following diagram:

4、 Application for petty cash

Log in to the OLISS Web terminal, click in sequence to enter the petty cash application interface, click "Apply for Petty Cash", a pop-up window will appear, select the ship name and then click "Confirm", fill in the expense month, currency, and application amount, fill in the remarks content as needed, as well as whether to upload attachments, and finally click "Submit".

十八、Vessel Stock

1、 Maintenance of Web Storage Location/P.I.C.

Click "Vessel Stock" to enter the vessel stock interface, click "Storage Location/P.I.C. Setting" on the upper right of the interface to enter the Storage Position/P.I.C. interface, click to switch the list of "Storage Position/P.I.C.", and you can also add, export, reappoint and edit the storage location and P.I.C. respectively.

（1）Add Storage Position/P.I.C.

Click "Add" and fill in thestorage position, then click "Confirm" to complete the process. (Taking addingstorage positionas an example)

（2）Reappoint Storage Position/P.I.C.

Click "Reappoint" on the right side of the specificstorage position, fill in thestorage position, and then click "Confirm" to complete the process. (Takingreappointingastorage positionas an example)

（3）Edit Storage Position/P.I.C.

Click "Edit" on the right side of the specificstorage position, modify the name or sort number, and then click "Confirm" to complete the changes. (Taking editing astorage positionas an example)

十九、 Stock-taking

In order to facilitate the timely and accurate matching of the physical inventory of items on ships with the inventory in the system, "Stock-taking" module of OLISS can assist ships in quickly and accurately counting the inventory of various items. Specific operation steps can be followed as below:

Note：

If the system has associated unaccepted documents, the interface will prompt you. You can click "Click to Check" according to your actual needs, which will redirect you to thePending Acceptance Purchase Ordersinterface.

二十、Stock-in Operation

1、Purchase and Stock-in via Web Side

Log in to the web side ofOLISS, and on theworkbenchinterface, you can performpurchase order-acceptoperations (Steps 1-5).

2、Stock-in Record(Correction type)(Stock-in Record(Offline Purchase)) on Web side

（1）、Stock-in Record(Correction type)

Users log in to the web side ofOLISS, and navigate to the "Stock Management→Stock-in Management" interface (taking spare partsstock-inas an example, with thestock-intype set asStock-in Record(Correction type). Follow the steps in the image below to perform thestock-inoperation.

（2）、Offline Purchase

InStock-in Managementinterface, click "Add Stock-in Record(Offline Purchase)", and the operation steps are similar to those forStock-in Record(Correction type).

（3）Quick Stock-in

Users can log in to the web side ofOLISSand access the "Stock Management→Vessel Stock→Spare Parts" interface (taking spare parts inventory as an example). Follow the steps in the figure below to performquick stock-inoperations (Steps 1-3).

3、Stock Initialization and Stock-in

After logging in to the web side ofOLISS, users can navigate to "Stock Management→Vessel Stock" interface and follow the steps 1-4 below to perform operations:

Notes:

At the same time, astock-in sheetwill be automatically generated in theStock-in Managementinterface with thestock-in typeas "Stock Initialization".

4、 Purchase and Stock-in via App

After logging in to theOLISSApp side, users can locate the "Purchase Orders-Accept" in the interface of "Workbench→Approve→Accept". They can follow the steps 1 to 5 below to operate:

Note:

Step 4 can be repeated based on the actual quantity of items received until all the purchased items have arrived.

5、Stock-in by Correctionvia App

After logging in to the App, users can follow the steps 1-8 below on the "Management→Stock Management→Stock-in Management" interface:

二十一、Stock-out Operation

1、Consume (Stock-out by Correction)/Quick Stock-out on web side

Consume (Stock-out by Correction): Users can log in to the Web side ofOLISSand navigate to the "Stock Management→Stock-out Management" interface. Taking spare parts as an example (selectconsumptionorstock-out by correctionbased on actual circumstances), follow the steps in the figure below to perform thestock-outoperation (Steps 1-6).

Quick Stock-out: Users can log in to the Web side of OLISS, and on the interface of "Stock Management→Vessel Stock→Spare Parts" (taking spare parts stock-out as an example), follow the operation steps in the image below to perform a quick stock-out operation (Steps 1-3).

2、Consume (Stock-out by Correction) onApp side

Consume (Stock-out by Correction): Users log in to App side ofOLISSand navigate to the "Stock Management→Vessel Stock" interface. Takingspare partsas an example, follow the steps in the figure below to perform thestock-outoperation (Steps 1-7). (Note: If the company has set up anapproval processforstock-out sheet, after Step 7, you will still need to select theapproval process.)

3、Cancellation of Consume (or Stock-out by Correction）on Web side

Cancellation ofConsume (or Stock-out by Correction）: Users log in to web side ofOLISSand navigate to the "Stock Management-Stock-out Management" interface. TakingStock-out by Correctionas an example, follow the steps below (Steps 1-4) to cancel the outbound order. (Note: Currently, this cancellation is only applicable to orders that were newly added and completed in theStock-out Managementinterface.)

二十二、Vessel Report

1、Creation of movement report on the Web terminal

On the interface of "Vessel Report → Movement Report → Vessel Movement Report", users should follow the operations shown in the figure below to complete the creation of the movement report (steps 1-5).

2、Creation of Movement Report on the App

After logging in to OLISS on their mobile phones, users can switch to the "Management" interface and follow the steps shown in the figure below to complete the creation of a movement report (steps 1-5).

3、Operating movement report in offline mode on the App

When users are connected to the internet, they can log in to the OLISS APP and follow these steps on the "Management → Vessel Report → Movement Report" interface.

When users logging in to the OLISS interface without an interface connection，enter the offline management interface of OLISS. On this interface，click on "Business Report". Click the “+” botton again. Select the vessel and report type, then click "Confirm". Fill in the relevant information (fields marked with * are mandatory). Finally, click "Submit".

Once the device is connected to the internet, the data will be automatically synchronized.

二十三、Creation of Oil Consumption Report

1、 Creation of oil consumption report on the Web terminal

On the "Vessel Report → Oil Consumption Report" interface, users should follow the operations shown in the figure below to complete the creation of the movement report (steps 1-5).

2、Creation of oil consumption reports on the APP

After logging in to OLISS on their mobile phones, users can switch to the "Management" interface and follow the steps below (1-6) for operation:

3、Operating oil consumption reports in offline mode on the APP

When users logging in to the OLISS interface without an interface connection，enter the offline management interface of OLISS. On this interface，click on "Technical Report". Click the “+” botton again. Select the “vessel” and “M/E Number”, then click "Confirm". Fill in the relevant information (fields marked with * are mandatory), click "Submit" to enter the interface of Submit Fuel Consumption Report，fill in the relevant information and click “Confirm” on this interface.

Once the device is connected to the internet, click on "To Verify" on the Oil Consumption Report of interface, check the specific documents, and then click "Submit".

Due to the fact that data such as oil consumption reports is associated with inventory data, and accurate inventory cannot be calculated in offline mode, the oil consumption reports submitted offline will appear in the "Offline Data Pending Verification" module. Once an internet connection is established, you can check the data for errors and manually submit it after confirmation.

二十四、SMS Security Inspection

1、Execution of NCR and issues list on the web side

Users log in toOLISSweb side and follow steps 1-4 in the "Workbench→NCR/Issues List" interface.

2、Execution of NCR and issues list on App side

Users can log in to App side ofOLISSand follow the steps 1-4 below in the "Workbench→Approve→(Execute) NCR/Issues List" interface.

二十五、SMS Operation Records

1、 Execution of Offline Operation Records

The following steps are for reference in downloading, executing, and uploading operation records:

(Data download requires an internet connection, but operation records can be executed offline.)

This concludes the process of downloading → executing → uploading operation record data for offline tasks.

2、 Execution of Operation Records on the web side

After logging in toOLISS, users will default to theWorkbenchinterface. They can execute regular/irregular operation records in the "Workbench→To-do List→Due/Overdue Operation Records" interface (taking "Due Operation Records" as an example), or from the left menu's "SMS Management→Operation Record→SMS Task" interface.

RegularInterface:

The document statuses that require action from theship-sideare "To Be Uploaded

", "To Be Submitted", and "Rejected".

(1)、"To Be Uploaded": Fill in remark information, upload execution attachments, and then submit for acceptance;

(2)、"To Be Submitted": After completing the information and attachments, submit for acceptanc

（3）、"Rejected": You can modify the execution content (including remarks, execution attachments, etc.), and then upload and submit again;

Regular recordsare generated based on the settings forperiodic operation records. Once the periodic record settings are completed, the system will automatically generate pending tasks for periodic operation records.

Irregular recordsrequire users to first manually add the records before proceeding with execution.

Forirregular projects, if theship-sideneeds to upload records, they first need to click "Add Record" in the "SMS Management→Operation Record→SMS Task→Irregular" page to open the list of allirregular projects(as shown in Step 1).

3、Execution ofOperation Recordson the App side

After logging in to App sideOLISS, switch to the "Management" interface and click on "Operation Record" to enter theoperation recordsinterface:

Regular Projects：

On theship-side, you can filter by vessel and year, and then view the status of the documents below, which are divided into "To Be Uploaded", "To Be Submitted", "To Be Accepted", "Rejected", and "Accepted". The number next to each status represents the number of documents in that status.

（1）Execution of the "To Be Uploaded" Status

Filter byvessel nameandyear, click on the "To Be Uploaded" item, and follow the steps below (Steps 1-3).

（2）Execution of "To Be Submitted" and "Rejected" Statuses

（Waiting for submission as an example）You can follow the steps 1-3 below to perform the operation.

Irregular Projects：

Irregular recordsare projects that require users to manually add records before execution. You can follow the following steps to perform the operation:

（1）Irregular projects To Be Submitted:

（2）Handling of Unapproved Irregular Projects:

二十六、Marine Chart Information

1、Web-based Application for Marine Chart Information

Users can follow the steps below (1-11) to operate on the Web interface "Marine Management → Marine Charts&Publications → Marine Chart Apply":

2、Book and Material Request on the App Side

Users should follow the steps 1-9 below to operate on the App's "Management → Marine Management → Charts&Publications Appl." interface:

二十七、Antifouling Management

1、Submission ofAntifouling ManagementApplication

Log in to the OLISS Web platform, and follow the steps below on the "Marine Management → Antifouling Management" interface:

2、Entry of VesselWater Pollutant Receipt Document

Log in to the OLISS Web platform, and follow the steps below on the "Marine Management → Antifouling Management" interface:

二十八、 Maritime Emergency Drill and Training Plan

1、Execution ofEmergency Planon the Web terminal

When users log in to theOLISSWeb terminal, they can follow these steps to handle overdue or near-expiry emergency plans in the "Workbench → Waiting Task → Emergency Plan → Due/Overdue" interface. Here, we will usenear-expiryas an example.

2、Execution ofEmergency Planson the App

Users should log in to theOLISSApp and follow the steps 1-4 below to operate.

OLISS Vessel Common Operation Manual.pdf