There are the following two ways for users to upload andapproveinvoices on the web ofOLISS:

Method1: Within the Purchase Order

1. Invoice Upload

On thePO Details page, click "PO Mail Content". In the email content, click "Click here to check the detail of your PO". Switch to the "Stock-up/Delivery Situation" page, and click "Issuean invoice" at the bottom right corner.

Fill in the information such as Invoice Amount、Invoice No.、Invoice Type，and upload Invoice Attachment，then click“Confirm”.

2.Invoice Reconciliation

Back to the PO Details page, click “Invoice List” to check the uploaded invoice，then click “Initiate Reconciliation”.

In this page，fill in the“Current Reconciled Amount”，then click“Submit”. Select the workflow and click “Confirm”.

Please note that if theamount filled in“Current Reconciled Amount”exceedsthe PO amount，the system will indicate“Cannot Exceed Unchecked Amount”.Then users should first click“View/Edit Additional Cost”to adjust the additional cost and then initiate reconciliationagain.

When editing additional fees, it is necessary to fill in the Additional Cost, additional Cost Type and Remarks. Then click "Add Additional Cost".

%1.Invoice Approval

Users can find the order in the "Purchase Orders" module by information such as the order number, and approve it on the PO details page; they can also find the invoices pending approval by clicking"Invoice Collation — Approve"displayed on theWorkbenchand conduct the approval.

During the approval process, information such as invoice details can be modified. Approvers can also click "Details" to check additional costs on the order details page. Then click‘Accept’or‘Reject’for the approval.

Method2: Within theAccounting Management module

In theExpense Management-Accounting Managementmodule，find the specific supplier in the supplier list，then click “Details”.

On the"Invoice List"page, click"Invoice Collation", fill in information such as invoice number and invoice type, upload the invoice attachment, and click"Select Associated Documents". After checking the corresponding orders, click "Next", fill in the "Current Reconciliation Amount" and click "Confirm".

Finally, submit the Invoice Collation and select the workflow, then click ‘Confirm’.

Approvers can also conduct the approval in the“Invoice List”page by clicking ‘Details’.

Invoice Operation Manual.pdf